A Paperless Board Meeting Guide
The old saying “less is more” is a common occurrence in many situations including the length of speeches to use of natural resources and golf strokes. It also applies in the case of the use of paper during board meetings. To become a paperless team is a meticulous process and the commitment of all. But ultimately, the outcomes are worth it. The following article from our friends at BoardEffect goes over some of the essential points to remember as you transition to a paper-free board.
One of the biggest hurdles that boards confront is the time needed to review the materials for board meetings and prepare for each meeting. With the help of a board portal directors can access the documents they require before their meetings and can view them on any device. They can sign a digital book of the board, which allows them to give their unanimity written consent, even if they are not at the meeting. This means that there is no need to print distribution, distribution, and shipping costs across the globe.
A board management program can also help you to ensure that all meeting documents remain up-to date. A board management app allows updates to be reflected instantly for all users. This makes the process more efficient and helps save hours of time.
Like any new software it is crucial to offer adequate training and support to board members. This will enable them to become familiar with the software’s functionality and improve their productivity.
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