Preparing For Your Board Meeting
The preparation for your board’s meeting is a task that takes time. The most serious boards are about their board meetings and ensure that they are conducted smoothly. They schedule meetings well in advance to ensure that board members have time to accept (and sometimes negotiate) their agendas. Board members are typically busy and often serve on multiple teams and boards. It is essential to coordinate with individuals and their assistants so they are able to attend board meetings.
As part of your preparation for the board meeting, it is essential to make sure you have all the required items before the meeting. The agenda, as well as the board packet should be sent out about a week before the date of the meeting. This will allow the Board members to read and absorb all documents prior to attending the board meeting.
It is a good idea to make a couple of short calls the day before the board meeting to ensure that your members are prepared. This will allow you to quickly solve any issues, for instance whether there are any updated PowerPoint slides to be distributed prior to the meeting.
It’s also a good idea to spend some time reflecting on the reasons you’re on the board. This will help keep you focused on the board’s agenda and ensure that you are covering all relevant issues.
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